Students and parents in Nepal increasingly pay by QR and mobile wallets. Nepal Rastra Bank's payment systems oversight report for FY 2024/25 found QR payments had become the most widely used digital payment instrument, with transaction volume up 92.5% over the year (Nepal Digital Payments Surge, Meatechwatch, Himal Press). If your front desk only takes cash, you are making fee payment harder than it needs to be.
Options at a glance
- Bank or merchant QR. A QR code on the counter that students scan with their banking app or wallet. Fonepay describes itself as a network that connects banks and wallets such as eSewa and Khalti, so one QR can often accept several apps.
- Wallets. eSewa, Khalti and others let students pay from a balance or linked bank account.
- Cash and bank deposit. Still common, especially for large course fees.
Check with your bank or provider for the merchant terms, fees and settlement times that apply to you.
The record-keeping rule
The payment method does not change your duty to record it. For every payment, however received:
- Note the amount, date and the student.
- Record the method (cash, QR, wallet, bank) and a reference number.
- Issue a receipt.
- Match it to your bank or wallet statement at month end.
Skipping the reference number is the most common mistake: when a student says "I paid on Tuesday", the reference is how you prove it.
Avoid the common problems
- Do not accept a screenshot as final. Confirm the credit in your own account.
- Never let one person both receive money and reconcile it.
- Keep wallet and bank balances as separate accounts in your books.
Good student fee management software records the method with every receipt, so reconciliation takes minutes. Start free.
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